New Bristol Online Surveys (BOS) is coming this February 2015

BOS banner

The new version of BOS is coming this February 2015. Please refer to my earlier blog to catch up on the new and enhanced features which are coming with the upgrade: http://blogs.edgehill.ac.uk/learningedge/?p=3721 

The migration dates are confirmed as follows:

Wednesday 25th February & Thursday 26th February 2015.

Please note – there will be no access to the BOS survey tool on these dates.

If a survey respondent attempts to access a survey on these dates they will receive an automatic message advising them to return to the survey link later (it will not specify a date).  Consequently, if you have a survey which is open during the two migration dates above, you may choose to notify your survey audience that your survey will not be accessible on these two dates.

Normal service will resume on Friday 27th February 2015.

What to do next:

I would advise you to log into your BOS account to check your contact details are correct. Once your account is migrated you will receive an email invitation from BOS with an account activation link. You will need to complete this step to validate your account and to choose a new password.

The new version of BOS uses email addresses as the username.

Please remember that any unlaunched surveys with a closing date that is two or more years in the past will not be migrated. If you want to keep that survey, you can edit the closing date to ensure the survey is moved across.

It is worth noting that if you are collecting personal information about individuals, you have a number of legal obligations under the Data Protection Act 1998. Principle 5 of the Data Protection Act is particularly pertinent here:

“Personal data processed for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.”

If you don’t have any specific reasons to hold on to the data, then it should be deleted. For more information about your data protection responsibilities see the ICO’s Guide to Data Protection.

 Final points to remember:

All your existing survey links will still work by being redirected to the new location, and do not hesitate to contact me at ltdsupport@edgehill.ac.uk or via the phone on 01695 650754 for any further questions or support and guidance following the migration.

 

nina_unsworth Nina Unsworth

LTD Operations Coordinator